Data access
Temporary reports. Encrypted storage.
Organizinbox temporarily processes basic email details needed to build your Inbox Report and complete cleanup you approve. Subject lines are used only to protect messages that may be important and are not stored. Google may describe broader Gmail access, but Organizinbox only implements the actions listed below.
You pay us. Your inbox doesn't. Mailbox-derived data is not sold, used for advertising, used for unrelated profiling, sent to third-party analytics, or used for AI training.
Disconnect Gmail destroys the access and refresh credentials saved by Organizinbox and clears temporary report and cleanup state. Removing Organizinbox from your Google Account connected apps is available as a separate confirmed action while Gmail is connected.
Temporary encrypted storage
Your Inbox Report and the details needed to continue a scan or approved cleanup are stored temporarily in encrypted form in our database. Scan and report state expires after 1 hour without a saved update.
Cleanup details normally have a 30 minutes active window. Where Undo is available, its configured window is 30 minutes. Final details without Undo expire after 1 minute. These windows can restart as cleanup progresses; the result shows your actual Undo deadline.
Expired state is no longer available. A scheduled deletion runs every minute, removing expired data once any running task's ownership window ends. Service outages may delay deletion. Disconnect clears temporary state sooner, including the restoration details needed for Undo. Reconnecting cannot restore those details. Account records and summary cleanup receipts are separate from these temporary reports. Database backup retention is separate from this deletion schedule.
Production cleanup is not available. Enabled providers offer read-only scanning.
| Capability | Organizinbox uses it? | Notes |
|---|---|---|
| Read basic email details | Yes | Only the sender, date, read state, and other details needed for your Inbox Report and approved cleanup. |
| Read email bodies | No | The scanner does not fetch body text or body previews. |
| Process subject lines | Temporarily | Used only to protect messages that may be important, then discarded. Subject lines are not stored. |
| Download attachments | No | Attachment contents are not fetched. |
| Send email from your mailbox | No | Organizinbox does not reply, forward, or send mail. |
| Create drafts | No | Organizinbox does not create draft messages. |
| Permanently delete email | No | Approved cleanup moves mail to Trash or Deleted Items only. |
| Move mail you approve to Trash / Deleted Items | When enabled | Only after you review and confirm the cleanup. Production cleanup is not available yet. |
| Store a permanent copy of your inbox | No | Inbox Reports and required scan/cleanup state are stored temporarily in encrypted form, then deleted after expiry. |
| Sell mailbox data | Never | Mailbox-derived data is not for sale. |
| Use mailbox data for advertising | Never | Mailbox-derived data must not be used for ads or targeting. |
| Train AI on mailbox data | Never | Mailbox data is not sent to AI training systems. |